Junior Section Blandford Rugby Football Club
Job Descriptions

• Chair meetings of the Junior Section Committee.
• Set the agenda and control discussion in meetings.
• Make decisions in consultation with other officials.
• Play an executive role as the principal officer throughout the year.
• Act as a focal point for external agencies in conjunction with the Secretary.
• Represent the Junior Section at Senior Club committee meetings and/or County meetings.
• Provide the Club Webmaster with any relevant information for publication on the Club website.
• Any other tasks to ensure the smooth running of the Junior Section

• Undertake the role the Junior Section Chairperson in the absence of the Chairperson, both at training sessions, matches and committee meetings.
• Represent the Junior Section at Senior Club committee meetings and/or County meetings in the absence of the Chairperson.
• Head up any sub-committees formed at the request of the Junior Section Committee. Reporting back to the Junior Section Committee on the progress/work.
• Assist any other appointee as required to ensure the smooth running of the Junior Section

• Principal administrative officer acting as the main link between the committee and external agencies.
• Act as the first point of contact for an outsider.
• Produce clear and accurate minutes of all Junior Section Committee Meetings within one week of the meeting and distribute to all coaches and administrative staff.
• Any other tasks to ensure the smooth running of the Junior Section

• Administer the Junior Section account.
• Prepare income and expenditure accounts and cash flow forecasts.
• Administer the club account including the payment of invoices and bills on behalf of the Junior Section.

• Arrange matches with other clubs in the appropriate age groups.
• Contact coaches regarding fixtures and tournaments.
• Produce a fixture list for the season.
• Provide the Club Webmaster with details of all Junior Section Fixtures for publication on the club website, including any amendments or alterations.
• Arrange for a suitably qualified referee to be available for matches as required by the RFU regulations i.e. County Cup Matches.

• Organise all club social events or delegate to a member of the committee.
• Promote forthcoming events.
• Book venue(s), arrange transport, food or any other aspects of an event.

• Ensure that all club Junior players are registered with the Club and RFU before playing matches or Festivals.
• Register Junior players on Rugby First in accordance with current instructions all completed registration forms as instructed by the RFU.
• Hold and continually update data and details of all members on the Junior Section Database.
• Maintain and update as required the Coaches Database.
• Collect annual subscriptions and pass to the Treasurer at the earliest opportunity.
• Provide Social Secretary with members details to assist in the organisation of events or functions.
• Liaise with the County Registrar on Registration matters.
• Request details from Team Coaches and Managers and expect responses
• Produce and distribute to the parents and carers of all members of the Junior Section the Pre Start Season Pack.
• Any other tasks to ensure the smooth running of the Junior Section
• Provide all Age Group coaches with a pack containing players contact details, medical information, photographic consent forms and blank Reportable Injury forms. This pack is to be updated on regular intervals.

• Create and develop links within the local schools to promote junior rugby.

• To develop an awareness of the club in the community.
• Arrange the publication of matches, results and other features in the local press
• Provide the Club Webmaster with match reports and other articles of interest to the Junior Section for publication on the Club website.

• Ensure that BRFC Junior Section has a Child Protection Policy and develop a self monitoring strategy.
• Ensure Codes of Conduct are well publicised and adhered to.
• Ensure that all reported incidents are managed at the appropriate level in line with RFU/RFUW procedures.
• Ensure that all relevant club members are aware of the training opportunities available.
• Ensure all parents, children and young people are aware of the club policy on Child Protection/Welfare and the correct procedures and channels for voicing concerns.
• Ensure that all adults who have regular contact with young people undertake the Criminal Records Bureau (CRB) Disclosure application procedures in accordance with RFU/RFUW Policy.
• Be aware of local Social Services and other appropriate organisations concerned with the welfare of young people.
• Attend all relevant club and county meetings.

• To recognise, promote and manage the personal development for all coaches.
• Encourage all coaches to become formally qualified.
• Identify potential coaches to fill coaching posts within the club.
• Promote the RFU Code of Conduct for Coaches and to develop the club policy. Seek support from and promote contacts with all Sporting bodies.
• Ensure the Club is fully represented at the D&W Junior Forum

• Be responsible for ensuring all players are registered with Club and RFU.
• Collect subscriptions and registration forms and pass to Junior Club Registrar at the earliest opportunity.
• Ensure the Club Welfare Policy is adhered to within the Age Group, liaising with Club Welfare Officer as required
• Act as primary channel for the flow of Club information to Parents and Coaches
• Provide feedback and communication between Parents and Coaches, liaising with other Club officials as required
• Ensure coaches and Helpers submit CRB forms to the Welfare Officer.
• Maintain register of players within age group
• Act as coordinator for special sub committees when tasks allocated to age groups
• Adhere to and ensure everyone associated with the Age-Group follows the Club Codes of Practice.
• Ensure all players in the Age Group return the documentation in the Pre Season Start pack, issued by the Junior Section Registrar.
• Ensure in conjunction with the Age Group Lead Coach that the team's first aid kit is available at all times and there is a suitable means of contacting the emergency services.
• Arrange a rota of parent volunteers within the Age Group to assist with the catering and match day tasks i.e. Teas and Coffee, or the cleaning of the playing strip when it is the responsibility of the Age Group to undertake the role.

• Lead the Coaching team for the age group in accordance with the RFU continuum of Rugby and Club Policies
• Provide a suitable level of Rugby Coaching to Children, ensuring fair play, Safety and fairness at all times
• Hold a suitable RFU Coaching Certificate. Copies of all coaching certificates are to be passed to the Welfare Officer.
• Make individual learning and team selection decisions in liaison with assistant coaches
• Ensure assistants provide the coaching practices and team direction appropriate to the age of children
• Ensure all assistants are properly qualified and cleared to work with Children, Liaising with the Team Manager as required
• Referee practice games and inter-club fixtures
• Ensure that children within their age group are supervised at all times, especially when using any training aids e.g. The Scrummage Machine.
• Adhere to and ensure all players, coaches and spectators follow the Club Codes of Practice.
• Liaise with the Age Group Team Manager to ensure that all children in the age group have registered and paid their subscriptions.

• Under the direction of the Lead Coach, assist coaching activities
• Under the supervision of the Lead Coach, organise and run coaching sessions
• Referee practice games and inter-club fixtures
• Adhere to and ensure others follow the Club Codes of Practice.
• Attend a suitable RFU coaching course and work toward a suitable RFU Coaching Certificate. Copies of certificates from these courses are to be provided to the BRFC Welfare Officer.

• Attend committee meetings and undertake activities as delegated by the Chairman.
• Assist other committee members on an ad hoc basis